Information & Application for School Districts

Information for school districts

INFORMATION & APPLICATION FOR SCHOOL DISTRICTS

School District applications for emergency Meals-to-You will be accepted until 12:00 noon, Central Standard Time, on Tuesday, May 26.
 
Through this process, we have worked with Districts to support the development of accurate, complete applications. From this point on, we will only be able to accept complete, accurate applications that meet the following criteria:
– Meet all stated eligibility criteria as outlined at http://www.mealstoyou.com,
– Include both the .pdf of the application and an accurate, complete School List Attachment,
– Are properly vetted and submitted by the appropriate State Agency, and
– Include the School District and state names in the email subject line.

School is closed, students can’t congregate, and you still need to ensure they receive adequate nutrition. Emergency Meals-to-You can help.

Emergency Meals-to-You works to provide shelf-stable, easily prepared, kid-friendly meals to students in rural school districts during unexpected school closures lasting four weeks or longer. Under the authority of the United States Department of Agriculture’s Summer Food Service Program (USDA SFSP), along with already-applied, necessary waivers allowing non-congregate feeding models, local education authorities (LEA’s) can deliver meals by mail to their students.

To be eligible, school districts must:

  • Participate in the National School Lunch Program (NSLP),
  • Have at least 50% of enrollment eligible for free or reduced-priced meals (FRP). This requirement is covered if the district participates in the Community Eligibility Provision (CEP), Note: USDA waivers changing SFSP eligibility do not change this requirement,
  • Have an announced closure of at least four weeks (not counting spring break), and
  • Fall under the designation of rural (can be checked here: https://www.fns.usda.gov/rural-designation or here: https://nces.ed.gov/ccd/schoolsearch/)

Occasionally, a district and state agency may agree that an area is rural, despite the USDA designation. If that is the case, the district can submit statement which explains in their own words how the designation is inaccurate and how their community experiences the specific, unique challenges that define rural communities.

Applicants in areas not designated as rural by USDA are requested to submit a statement which explains in their own words how the designation is inaccurate and how their community experiences the specific, unique challenges that define rural communities:

  1. Transportation and distance are major barriers, preventing students from being able to access traditional meal sites (in this case, including grab-n-go options), and
  2. Their population is too small to support traditional models because of the economies of scale at play.

The School District will also need to demonstrate how areas that do not meet these criteria (for example, an urban area in their School District geography) are not included in their application or outreach. To be clear, these clarifications are for a rural area that is not designated as such by USDA. This section should not be interpreted as saying that it is acceptable to apply for an urban area just because transportation or distance is a challenge.

For districts that meet the criteria, we can work with you to enroll your eligible students and deliver a box of meals containing 20 meals that meet SFSP nutrition requirements This program is for rural families, for whom traditional SFSP service options are a challenge due to distance and transportation, but can be adapted for other challenges, like quarantines or natural disasters.

Still not sure if Emergency Meals-to-You is right for your district? Learn more by reading our Frequently Asked Questions.

School District Responsibilities

If accepted into the program, school districts will have the following responsibilities:

  1. Outreach: Once approved, school districts will conduct outreach to their eligible students and families. Outreach should be targeted to eligible students (defined as students who are free and or reduced-price eligible, or all students if the school is participating in the Community Eligibility Provision). Outreach materials will be provided to the school district. UPDATE: We have rolled out a new hybrid model of outreach! You can still select your preferred primary method, but every district can have access to both.
    • In Active Enrollment, school districts contact families to verify information already on file and get permission to share with MTY. We provided a simplified online form & basic, optional script for the call, but families can also sign up online if that’s more convenient. Enrollment starts whenever you are ready, and finishes the day after your last phone call, giving families who missed the call but still want to sign up a chance. Families are notified in instantly that they’re enrolled & eligible in the program, and can update information as needed. This method is usually faster, and districts have fewer address checks and eligibility verifications to complete after enrollment, which means families receive food sooner. If your families have limited access to or comfort with the Internet, or if they don’t have their own unique email addresses (which are required with the web form), this is the way to go.
    • With Passive Invitation, families are given the web address & enrollment dates to sign up. The school district also designates & advertises a point-of-contact for families who need assistance with the form, or for those who would feel more comfortable enrolling over the phone. The process takes longer, but requires less of the district on the front end, and they can verify addresses & eligibility for the program all at once.
  2. Address Assistance: As students enroll at on the Meals-to-You website, we will check their addresses for deliverability through UPS and USPS. Applicants with an undeliverable address will be notified and the information will be forwarded to the school district. Any attempts to obtain a deliverable address will be at the school district’s discretion.
  3. Updates: School districts should keep MTY apprised of any changes to the anticipated school schedule, including early returns or extensions of required meal service.
  4. Eligibility Verification: Meals-to-You will provide a list of students who sign up to the school district. The school district must verify students’ school enrollment & FRP lunch / CEP participation status at one of the schools named on the district application. Meals-to-You cannot proceed with food delivery until this verification happens.

Next steps:

If you district meets all of the above criteria, then you can apply to be a part of Emergency Meals-to-You. In coordination with the relevant agency—whoever administers NSLP or SFSP in your state, see table below—complete the steps below to apply.

  1. Download and insert your information into the spreadsheet below.  Please CHANGE THE NAME OF THE FILE by adding YOUR School District Name, State. Make sure all information is accurate and ONLY include schools that meet ALL the eligibility requirements listed above.
  1. Complete the online application. Click below to complete the application. On the application, there will be a section for you to upload the spreadsheet from step 1 in an Excel format.
  1. Email the completed application and spreadsheet. After you’ve completed the application, you will receive an email with a PDF of your application. Email the completed application and spreadsheet as an .xls or .csv to your state agency contact. See below for your appropriate contact.

The states listed below are those which have designated a contact person. This program is open to all states, so if your state is not listed, submit your application to your usual state point of contact for SFSP.

StateAgencyContactEmail
AlabamaAlabama State Department of EducationLaKecia Love and
Julie Autrey
llove@ALSDE.edu and
julie.autrey@ALSDE.edu
ArizonaArizona Department of EducationMark Frantz and Kenny BarnesMark.Frantz@azed.gov and Kenny.Barnes@azed.gov
ArkansasArkansas Department of EducationSuzanne Davidson and Sheila Chastainsuzanne.davidson@arkansas.gov and sheila.chastain@arkansas.gov
ColoradoColorado Department of EducationBrehan Riley riley_b@cde.state.co.us
DelawareDelaware Department of EducationAimee BeamAimee.Beam@doe.k12.de.us
District of ColumbiaD.C. Office of the State Superintendent of EducationSuzanne HenleySuzanne.Henley@dc.gov
FloridaFlorida Department of Agriculture and Consumer Services
Lisa ChurchLisa.Church@FDACS.gov
GeorgiaGeorgia Department of Education School NutritionSarah Combsscombs@doe.k12.ga.us
HawaiiHawaii Child Nutrition ProgramsDaniel Sutcharitkuldaniel.sutcharitkul@k12.hi.us
IllinoisIllinois State Board of Education Nutrition DepartmentMegan KucharMkuchar@isbe.net
IndianaDepartment of EducationJulie Sutton jsutton@doe.in.gov
IowaIowa Department of EducationKala Shipleyidoe.nutrition@iowa.gov
KansasKansas State Department of EducationCheryl Johnson csjohnson@ksde.org
KentuckyKentucky Department of Educationkyschoolnutrition@education.ky.gov  with the subject line: Baylor MTY Application 2020
LouisianaLouisiana Department of EducationChildnutritionprograms@la.gov
MaineMaine Department of EducationStephanie Stambachstephanie.stambach@maine.gov
MarylandMaryland Department of EducationRobin Zieglerrobin.ziegler@maryland.gov
MichiganMichigan Department of EducationDiane Golzynski and Sara Harmongolzynskid@michigan.gov and

HarmonS7@michigan.gov  
MississippiMississippi Department of EducationMarianna Chauvinmchauvin@mdek12.org
MissouriMissouri Department of Health ServicesTanya HarveyTanya.Harvey@health.mo.gov
MontanaMontana Office of Public InstructionChristine Emersoncemerson@mt.gov
NebraskaNebraska Department of EducationSharon L. Davis Sharon.L.Davis@nebraska.gov
NevadaNevada Department of AgricultureBobbie Beach bdavidson@agri.nv.gov
New HampshireNew Hampshire Dept. of EducationCheri WhiteCheri.White@doe.nh.gov
New JerseyNew Jersey Department of AgricultureArleen Ramos SzatmaryArleen.Ramos-Szatmary@ag.nj.gov
New MexicoNew Mexico Public Education DepartmentMichael ChavezMichaelA.Chavez@state.nm.us
New YorkNew York State Department of EducationLaura Matturrolaura.matturro@nysed.gov
North DakotaNorth Dakota Department of Public InstructionLinda K. Schloer lkschloer@nd.gov
OhioOhio Department of EducationKimberly HettelKimberly.Hettel@education.ohio.gov
OklahomaOklahoma Department of Human Services

or

State Department of Education
Private and RCCI Schools: Chet Center

Public Schools: Jennifer Weber
Private and RCCI Schools: ChetB.Center@okdhs.org

Public Schools: jennifer.weber@sde.ok.gov
Puerto RicoPuerto Rico Department of EducationLourdes N. Garciagarciasln@de.pr.gov
PennsylvaniaPennsylvania Department of EducationVonda Rampvramp@pa.gov
South Carolina South Carolina Department of EducationJuanita Bowens-SeabrookJBowens@ed.sc.gov
South DakotaSouth Dakota Department of EducationBrigitta Bly brigitta.bly@state.sd.us
TennesseeTennessee Office of School NutritionRachel DraperRachel.E.Draper@tn.gov
TexasTexas Department of AgricultureNational School Lunch Program/School Breakfast Programmealstoyou@texasagriculture.gov.
VirginiaVirginia Department of EducationSandra Curwoodsandra.curwood@doe.virginia.gov
West VirginiaWest Virginia Department of EducationAmanda Harrisonamanda.harrison@k12.wv.us
WisconsinWisconsin Department of Public InstructionJessica OeleJessica.oele@dpi.wi.gov
WyomingWyoming Department of EducationAmanda AndersonAmanda.anderson@wyo.gov